Great Business Resources To Use During Covid-19

The Covid-19 pandemic has shifted the business paradigm like nothing before. Stores across the country and the world have had to close shop and rely on their digital presence to see them through these difficult times.

However, it’s great to know that there are several large companies which are doing all they can to help small businesses stay afloat and perform the crucial tasks they need to ease their administrative burdens. Here are a few services your company can use during the pandemic to help your employees in a variety of ways. (images are also links to the sites)

DocuSign

Everything in this time is done digitally, so it makes sense to have software which allows you to sign documents electronically. This is where DocuSign comes in, and new customers who sign up for the software are currently getting three free months, including one hundred “envelope sends.”

In other words, companies who sign up for soon can send multiple documents to be signed in the same envelope, which is always a nice feature to have. The software is a godsend for law firms and other companies who need to acquire legal signatures from remote locations.

Microsoft

Easy and efficient communications have become one of the most important cornerstones of the new business realm. Luckily, Microsoft has developed Microsoft Teams to become one of the most effective and widely used platforms for connecting teams from home.

When customers commit to an annual plan for Microsoft Teams, they also receive a free six months of Microsoft 365 Business Basic, which is a great way to connect your many communication channels. Better yet, the licensing fee for the products is extremely affordable and includes online versions of popular Microsoft applications such as Word, PowerPoint, and Excel.

GoDaddy

GoDaddy has been one of the premiere businesses for acquiring a domain name, but they’ve recently started to help small businesses during the pandemic. Most prominently, GoDaddy is helping small businesses improve their marketing and advertising efforts due to shrinking budgets and other constrictions brought about by the virus.

Companies which sign up with GoDaddy’s service actually receive a free website, on top of use of GoDaddy’s e-mail marketing resources, which include Google Busines and Facebook. For those companies who already own a site, GoDaddy is also offering great tools for social media marketing.

PayChex

Administrative burdens are always a headache in the best of times, and the pandemic has made them overwhelming obstacles to daily activities for many businesses. Working remotely is extremely different for administrators who need to be up-to-date and cognizant of every detail and problem within a payroll system. There’s good news for companies who are struggling to keep up with their administrative duties, however; Paychex is currently offering three months free for their payroll services.

In addition to the help Paychex is providing through their streamlining of payroll services, they’re also providing State Unemployment Insurances services for three months when customers sign up to their software. As an extra help to small businesses, Paychex is also helping businesses retain and pay their employees until the economy recovers from the shock of the pandemic.

Freshworks

Despite its name, Freshworks actually provides software which eases communication efforts and helps teams everywhere stay connected while working remotely. Business with less than fifty businesses can currently purchases their customer engagement tools for free; these tools include their popular Freshchat and Freshcaller services.

Freshchat is a platform which makes chatting and messaging easier within organizations and Freshcaller is designed to move your call center to the cloud, creating a hotline which can be answered at any time by members of your team working remotely. These services substantially ease the pressures of communicating within your team and with valued customers.

Hootsuite

Social media is more important than ever as customers are accessing companies and their services through digital means. Social media allows companies to engage and interact with customers but the breadth and complexity of social media sites can sometimes be difficult to manage. That’s where Hootsuite comes in.

Hootsuite allows businesses to manage their social media platforms and make posting to Facebook, Twitter, and Instagram easier and coordinated more consistently. It presents your social media sites and presence in one easy-to-read dashboard and makes the creation of an overarching strategy simple and easy.

1Password

Password protection and security is a crucial but undervalued component for many small business owners. Good quality protection for passwords is a great way to ensure security and stability for your site and offer great peace of mind for years to come.

1Password is a great tool to use to generate and manage passwords so your company keeps hackers off balance and unable to access your site through a direct attack. In addition, 1Password is helping small businesses by providing their services for free for the first six months.

Flocksy

On top of all of these great companies, you can always trust Flocksy to handle and execute your media needs with ease and professionalism. Flocksy is a trusted platform which handles the needs of many companies from a media perspective.

Their team of trusted copywriters can create original content, edit your already created content, shoot video, write scripts, and perform many more tasks in all areas of creation and brand management. If you need a partner to help you with your media needs, there’s no better ally than Flocksy.

How To Help Employees Handle Newfound Isolation And Loneliness

The pandemic has altered the way men and women all over the country do business. On top of bringing seismic shifts to work and home life, the virus has taken a toll on many peoples’ psyche because of the isolation and loneliness it’s caused over the last seven months. This general malaise often extends into the workplace too, and it’s imperative that you help your employees cope with their stress and sadness in a timely, sensitive manner.

BetterUp has recently released a study which found that lonely workers are less satisfied with their jobs, receive fewer promotions, and, most importantly to your business, switch jobs at a far higher rate than those whose mental health are more stable. These lonely employees are also far more likely to switch jobs within the next six months, which means turnover in your company and the training of new staff and the costs of recruiting.

Epidemic Status

The issue of loneliness isn’t something new just due to the pandemic, even if the virus has expanded the complexity and scope of the problem. Workplace loneliness and fatigue problems have both been of increasing severity in the last decade, as many individuals are feeling disconnected from life in general; the problems have gotten so bad that some experts have started describing them as an epidemic. The virus has worsened these feelings, however, as many are home alone for extended periods of time. In such isolation, mental health quickly begins to degrade, and many are undergoing a sort of extreme form of “cabin fever.”

Humans need interaction and connectivity throughout the day, two essential components of life COVID-19 has invariably removed for most. Employees who are single and childless are at the greatest risk of mental health decline, as are those who are well educated and possess graduate degrees. To improve the lives of your workers and save money and time in the process, you should be tuned in to the mental health of your workers. Here are four steps you can take to mitigate their loneliness and isolation in these uncertain times.

Create Meaning In Daily Life

Undoubtedly the greatest step employers can take is to create a shared sense of meaning for their employees. Many today don’t feel as if their work has purpose or meaning and are struggling to stay enthusiastic and connected to what they do on a daily basis. Managers and other supervisors can counteract these feelings by taking time to speak to employees and connecting them to the work they’re doing.

Employee/manager communications are essential to help boost morale and demonstrate the worth of the work your workers have performing every day. It’s best to foster a shared sense of purpose for all of your employees, try to bring them together and know as a unit that what they’re doing is worthwhile and appreciated. Make an effort to single out many individual employees when they perform well and help unify them around a common goal, such as a project they’re working on. Recognition is a huge part of creating shared meaning and boosting morale for the entire office.

Check In Often

The virus has forced many workplaces to use Zoom and other video communications to connect for work purposes, but your employees want a deeper, more personal connection after work is done for the day. Your managers should take time out of their days to connect with employees on a more personal level, unrelated to work or Zoom. Regular phone calls are still good for connecting with people one on one, there’s no need for a video chat when calling in to ask about an employee’s day or home life.

The call should be totally unrelated to work; just two human beings having a chat about how the employee is doing and if there’s anything the manager can do to ease negative feelings at work. Whoever makes the call should open themselves up to vulnerabilities, just as you want your employee to do. Managers and supervisors have a story to tell during this pandemic too, and they should be free to do so to ease the minds of the worker.

Open Paths To Team Connections

Although difficult, it’s a smart idea to remake the kinds of connections and camaraderie that would be present in the office. Try and allow your employees to connect in the same organic way they would if they were all in the office during a regular year, chatting and making small talk to generally relieve their minds from the stress of work and life. This can be a difficult process, but there are a few steps you can take to create this sort of healthy work environment.

There are channels you can make on applications like Slack that allow your employees to share their feelings and interact with each other in a non-work context. You can also set up “social hangouts,” which are virtual meetings for your employees to join and chat with one another outside of work. Any method which allows them to meet and connect without having to worry about talking about their work is a great start to decrease loneliness and isolation.

Provide Mental Health Help

Your company’s health package should provide some form of mental health aid. It may be costly, but it’s well worth the peace of mind and psychological easing it will provide your employees. People all over the country are dealing with stress levels not seen in a long time and providing them with a mental health option will help them relieve this stress and tension.

Not only is this a generally ethical option to provide, your employees will also work more efficiently and effectively if they’re not mired in stress and fatigue throughout the day. Even if your employees are working from home, you should provide access to remote counseling or another form of mental health help. Do everything you can to ensure your employees are receiving the attention and care they need during these tumultuous times.